Revised February 2010
SierraViewElementary School Chico Unified School District
1598 Hooker Oak Avenue 1163 East Seventh Street
Chico, CA 95926 Chico, CA 95928
(530) 891-3117 (530) 898-3000
Parent Advisory Council By-Laws
Academics Plus Program
articles, sections, or subsections of these by-laws shall in any way
override the authority of the Chico Unified School District Board of
Education or the Board's appointed Administrative and Teaching
personnel. Academics Plus Program Parent Advisory Council will be known
as the PAC throughout this document. The PAC was established in the spring of 1974 by a group of CUSD parents.
Academics Plus Program focuses on reading, writing and math, rounded
out by a solid curriculum in composition, science, history, and
geography. These are the foundations for all future learning and a
successful career. Enrichment subjects, such as art, drama, and music
are taught, but the fundamental program receives priority. This program
is designed to instill within each child confidence, a sense of
responsibility, pride in accomplishment, and a positive self-image
through academic achievement. This program emphasizes an orderly
learning environment. It is also expected that parents have the
opportunity to actively participate in their children's education.
ARTICLE ONE: PURPOSE
PAC shall advise and assist the school district in the overall
dissemination of programmatic information, planning, development,
implementation, and evaluation relative to the goals and philosophy of
the Academics Plus Program.
The PAC shall support the program teachers and the Sierra View School Community.
PAC governs the Academics Plus Program Guidelines (Appendix Two) and
the Academics Plus Program "Guidelines for Success" parent contract
(Appendix Three) and Academics Plus Program "Student's Agreement"
PAC shall coordinate and assist in all fundraising events and/or
activities as deemed necessary to support the academic needs of the
ARTICLE TWO: MEMBERS & ELECTIONS
COMPOSITION OF THE PARENTS ADVISORY COUNCIL
PAC shall consist of six to eight parent members whose children are
enrolled in the Academics Plus Program, and the Principal as an
ex-officio member. All council members shall enjoy full rights and
obligations of membership.
members of the PAC shall be Chairperson, Vice-chairperson, Secretary,
Financial Secretary, two Special Event Coordinators, and, when possible,
two General Council Members.
new officers shall be elected to the PAC each year. Any parent
interested in running for membership must contact the PAC Chair or
Vice-Chair within thirty (30) days prior to election. Seats on the
council shall be filled by ballot and/or direct election.
a. BALLOT ELECTION
of pending vacancies and election shall be published in the school
newsletter and posted on the Academics Plus bulletin board a minimum of
30 days to election. Election shall be held by ballot of all Academics
Plus parents within seven (7) days prior to the regularly scheduled May
meeting. Ballots including all interested individuals shall be sent home
with students. Only one ballot per person shall be counted. Only
ballots returned by specified date on ballot will constitute a valid
b. DIRECT ELECTION
there is only one nominee for each open seat, the ballot for those
seats may be dispensed with and the election held by a direct vote by
all council members present at the general meeting (quorum must be
present). All ballots must be counted in the presence of three PAC
members, one of which must be the school principal.
TERM OF OFFICE
shall serve for a two-year term, consisting of two full school years. A
person who has served as a member for more than six months of a full
term shall be deemed to have served a full term of the council. No
member shall serve two consecutive terms. However, if a position on the
board cannot be filled, then a previous member may serve another two
year term, but not in the same position.
shall be entitled to one vote and may cast that vote on all matters
submitted for a vote. Proxy voting shall not be permitted.
Any member may resign by filing a written resignation with the Chairperson or Vice-chairperson of the PAC.
vacancy on the council shall be filled in the accordance with Article
2, Section 3 of this document. If a seat remains unfilled after
election, it shall be considered a vacant seat to be filled by
appointment of the council-elect.
Council members may not be related by blood or marriage or reside in the same household as the other members of the council.
Chairperson-elect may call meetings as necessary of the members-elect
and the principal of the school, or a representative appointed by the
principal, to ratify appointments of council members and/or to make
plans for the coming year's work.
ARTICLE THREE: DUTIES OF MEMBERS
The Chairperson shall:
Preside at all meetings
Share in the development of the agenda
Establish a "calendar of events" schedule by the first meeting of each school year
Be a member ex officio of all committees
Have all newsletters, flyers and/or notices approved by the principal, prior to distribution
Be the official representative of the council
Perform such other duties as may be prescribed in these by-laws or assigned by the council
THE VICE-CHAIRPERSON shall:
Act in the place of the Chairperson in his/her absence.
Act as aide to the Chairperson
Organize the PAC spring elections
Distribute the Academics Plus Program "Guideline for a Successful Program"
contract to parents at the beginning of each year and the "Student
Agreement" to the students at the beginning of each year.
THE SECRETARY shall:
Keep the minutes of the meetings, both regular and special
See that all notices are duly given in accordance with the provisions of these by-laws
Update permanent records of the PAC with current year's records
Keep a register of the address and telephone number of each member
Perform all duties incident to the office of Secretary
THE FINANCIAL SECRETARY shall:
Keep an accurate record of all financial transactions conducted by the PAC as documented by the monthly CUSD financial statement
Work closely with the Principal to discriminate financial information
Count and record any monies received by the PAC along with one other person
TWO SPECIAL EVENT COORDINATORS shall:
Arrange for educational assemblies, fundraisers and any other special events as voted on by the council
the PAC at all informational meetings such as New Parent Orientation
and District sponsored Kindergarten Parent Orientation meetings
TWO GENERAL COUNCIL MEMBERS shall:
Be voting members of the Council, offering input and assistance without a defined role.
Represent the PAC to the general parent-body of the school.
order to facilitate greater communication on campus one council member
will be appointed as a liaison between the PTA and the PAC each year.
ARTICLE FOUR: HIRING OF STAFF
TEACHER SELECTION WITHIN DISTRICT
minimum of one member of the PAC board, one teacher, and one parent
will serve on the committee that will review internal teacher applicants
for the Academics Plus Program and give input to the principal
member of the committee shall recuse himself/herself from this process
should there exist a conflict of interest with the applicant
members of the committee and ex-officio members shall hold any
personnel matter discussed in the committee in the strictest of
The final decision(s) as to who is hired rests with the ChicoUnifiedSchool District
TEACHER SELECTION OUTSIDE DISTRICT
All items listed in Section 1 above are incorporated herein by reference and made a part hereof as though fully set forth
The Affirmative Action policy of the ChicoUnifiedSchool District will be followed in the selection of personnel
ARTICLE FIVE: MEETINGS
PAC shall meet regularly on a monthly basis during the academic year.
All meetings are open to all parents. In addition, a general election
meeting shall be held each May. The general election meeting should be
the last one of the year. The members will set the time for the meetings
annually. At least one "Evening Meeting/Reception" will be held per
year to encourage greater participation from the general parent-body.
NOTICE OF MEETINGS
Chairperson and Principal will develop an agenda. Parents wishing to
place items on the agenda need to contact the PAC Chairperson and/or
Principal one week prior to the scheduled meeting. The agenda will be
posted one week prior to the meeting.
DECISIONS OF PAC
recommendations of the PAC shall be made only after an affirmative vote
of a majority of its members in attendance, provided a quorum is in
presence of four of the members will constitute a quorum necessary for
the transaction of the business of the PAC. No decision of the PAC shall
be valid unless a majority of the members of the PAC concur by their
MEETINGS OPEN TO THE SCHOOL REPRESENTATIVES
regular and special meetings of the PAC, and of its standing or special
committee, shall be open at all times to representatives from the
personnel matters shall be deemed to be in closed session. Any
discussion therefore shall be deemed to be in the strictest of
ARTICLE SIX: COMMITTEES
STANDING AND SPECIAL COMMITTEES
PAC may from time to time establish and abolish such standing or
special committee, as it may desire. No standing or special committee
may exercise the authority of the PAC.
Membership in the committees shall be voluntary.
rules contained in the current Robert Rules of Order, Newly Revised,
shall govern the PAC, all standing and special committees.
ARTICLE SEVEN: TEACHER INVOLVEMENT
PAC will work with staff to determine guidelines and make
recommendations to the principal concerning the expenditure of allocated
funds every year.
STUDENT CLASSROOM PLACEMENT
PAC has voted, in collaboration with Academics Plus Program faculty, to
facilitate student movement between each of the Academic Plus classes.
Teachers, working together shall make the assignments. If a concern
arises about a child's placement for an academic reason, the parent(s)
should include this information in a letter to the principal. Without a very compelling reason your child's placement will not be changed. The class list will be posted the day before school begins each year.
TEACHER REPRESENTATION AT PAC MEETINGS
are encouraged to attend all meetings. A school year calendar will be
posted for sign ups at the first of the school year. Teachers are to
attend two meetings per year.
ARTICLE EIGHT: AMENDING THE BY-LAWS
two-thirds vote of members may adopt the amended by-laws provided a
written notice of the meeting and proposed amendments was posted and
given to each PAC member 30 days prior to the date of the meeting.
amendments must be placed on the PAC agendas. Notification to parents
and staff will be through the Sierra Viewer. A vote will be held at a
PAC meeting following quorum requirements. Notification to staff and
parents will be the responsibility of the PAC. The date for
implementation must be included.
WITNESS WHEREOF, the Superintendent of Schools of the Chico Unified
School District and the Chairperson to the PAC have caused these By-Laws
to be duly executed on _________________, 2010.
Director of Educational Services
Chico Unified School District
Claire Johnson, Chairperson
Parent Advisory Council
Academics Plus Program
Revised February 2010